【職場秘笈】「15分鐘會議」引領國際辦公新潮流 "15 Minutes Meetings" Lead the International Office Trend
隨著科技進步和遠端工作盛行，有效的時間管理與溝通方式越來越受到重視。15分鐘會議逐漸成為新的潮流，讓我們一起來看看這波趨勢背後的原因和如何開展有效的15分鐘會議。
根據Microsoft Teams數據，1小時的會議數量大減，15分鐘會議已經佔了會議的60%。這不僅僅是效率的提升，也反映了「質量先於數量」的思考方式。簡短的會議不僅提高效率，而且有助於提高員工的專注力。根據CivicScience的調查，超過75%的員工認為短會議更高效；且有三分之一的受訪者表示，15分鐘後他們會開始分心。
疫情期間，遠程工作與視訊會議的盛行使人們重新思考會議的方式。太多的數位資訊往往導致創新和生產力的降低，但短時間的面對面交流依然具有其不可取代的價值。如何有效地開15分鐘會議：
- 設定明確目標：
在每次會議開始前，明確說明會議的目的和希望達成的結果，這可以幫助參與者專注於討論的重點。 - 控制人數：
只邀請真正需要參與的人，確保會議的效率和目的。如特斯拉執行長馬斯克所說，會議應為每個參與者帶來價值。 - 提前準備：
要求所有參與者在會議前做好充分的準備。這可能包括閱讀相關的文件、形成初步的想法或提前將問題發送給其他成員。
無論會議時間多長，關鍵在於確保每分每秒都有價值。帕金森定律指出：「工作總會不斷膨脹，直到填滿所有可用時間。」15分鐘的微型會議確實提供了一個高效的工作方式，特別是對於簡單和明確的議題。但要確保其效果，良好的規劃和組織是關鍵。為了獲得最佳效果，團隊可能需要根據自己的需求調整會議的長度和結構。
With the advancement of technology and the popularity of remote work, effective time management and communication methods are increasingly valued. 15-minute micro-meetings are gradually becoming a new trend. Let's take a look at the reasons behind this trend and how to conduct effective short meetings.
According to data from Microsoft Teams, the number of 1-hour meetings has greatly reduced, with 15-minute meetings accounting for 60% of all meetings. This reflects not only an increase in efficiency but also the mindset of "quality over quantity". Short meetings not only improve efficiency but also help to enhance employees' focus. According to a survey by CivicScience, over 75% of employees believe that shorter meetings are more efficient; and a third of respondents said they start to get distracted after 15 minutes.
During the pandemic, the prevalence of remote work and video conferencing made people rethink the way they hold meetings. An overload of digital information often leads to a decrease in innovation and productivity, but short face-to-face interactions still hold irreplaceable value. How to effectively conduct a 15-minute "micro-meeting":
- Set clear objectives:
Clearly state the purpose of the meeting and the desired outcomes at the beginning to help participants focus on the main points of the discussion. - Control the number of participants:
Only invite those who truly need to attend, ensuring the meeting's efficiency and purpose. As Elon Musk, CEO of Tesla, stated, meetings should bring value to every participant. - Prepare in advance:
Ask all participants to be fully prepared before the meeting. This might include reading relevant documents, forming initial ideas, or sending questions to other members in advance.
Regardless of the length of the meeting, the key is to ensure that every minute and second is valuable. As Parkinson's Law states "work expands to fill the time available for its completion". 15-minute micro-meetings indeed offer an efficient way of working, especially for simple and clear topics. But to ensure their effectiveness, good planning and organization are crucial. For the best results, teams might need to adjust the length and structure of the meetings based on their needs.